Careers
Executive Virtual Assistant
Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup. We are currently seeking a skilled Virtual Assistant to support multiple client engagements across a variety of industries—including nonprofits, healthcare, legal, and technology. This is a full-time, client-facing role well suited for professionals who thrive in dynamic environments and leverage technology to work smarter.
Preferred Skills
Technical Requirements
- Reliable high-speed internet connection
- Quiet, professional work environment
- Backup power and internet solutions are a plus (e.g., UPS, mobile hotspot, etc.)
- Executive Support
- Manage calendars, inboxes, and scheduling for clients and their leadership teams
- Prepare agendas, capture structured meeting notes, and track action items
- Serve as a reliable point of contact, protecting client bandwidth and managing communications workflows
- Translate ideas into structured project plans and task timelines
- Monitor project progress using tools like Notion, ClickUp, and Google Workspace
- Develop and maintain standard operating procedures (SOPs) and process documentation
- Ensure deadlines and deliverables are met efficiently
- Leverage AI tools such as Claude.ai and ChatGPT to draft and manage social media content
- Collaborate with design professionals using Canva, Figma, and other creative platforms
- Support content repurposing and campaign execution across LinkedIn, Instagram, and Facebook
- Assist with outbound marketing using Apollo.io, LinkedIn Sales Navigator, and similar tools
- Assist with donor relations, customer communications, or partner engagement as required
- Maintain CRM hygiene, document interactions, and prepare client-facing materials
- Conduct light research and support industry-specific reporting or administrative needs
- Minimum 2 years of experience in a virtual assistant, executive assistant, or project coordinator role
- Demonstrated success supporting U.S.-based clients or remote teams
- Proficient in Google Workspace, Slack, and project management tools such as Notion, ClickUp, or Asana
- Strong English communication skills (written and verbal)
- Excellent attention to detail and organizational skills
- Technologically savvy with familiarity using Claude.ai, Apollo.io, and LinkedIn
- Based in the Philippines with reliable internet, professional home office setup, and ability to work full-time
- Experience supporting clients in the nonprofit, healthcare, legal, or startup sectors
- Familiarity with tools such as QuickBooks, Canva, Figma, or CRM platforms
- Prior exposure to content creation, documentation, or SOP development
- Comfort working in fast-paced, high-autonomy environments supporting multiple stakeholders
Doug Sandstedt