Careers
Real Estate Operations & Administrative Coordinator
Meydenbauer Partners is a next-generation consulting and outsourcing firm dedicated to helping high-growth startups, mission-driven organizations, and scaling businesses operate more effectively. We combine elite global talent, cutting-edge AI tools, and strategic consulting to deliver enterprise-grade outcomes with the agility of a startup. We are currently seeking a skilled Operations & Administrative Coordinator to support multiple U.S.-based real estate investment and property management firms. This is a full-time, client-facing role ideal for professionals who thrive in dynamic environments, can manage complex operational workflows, and are comfortable working directly with leadership teams.
This role goes beyond traditional administrative support. You will serve as an operations partner streamlining property management workflows, coordinating with tenants and vendors, and ensuring financial and compliance processes run smoothly. You'll gain hands-on exposure to U.S. real estate operations while building long-term career growth opportunities.
Operations & Tenant Coordination
- Review, assign, and track work orders in client systems (e.g., AppFolio,
- Yardi, Buildium)
- Communicate with tenants, vendors, and contractors to schedule and confirm maintenance requests
- Monitor progress of jobs and ensure timely completion with proper documentation
Administrative & Financial Support
- Track expenses, invoices, and operational costs related to property portfolios
- Assist with accounts payable/receivable and basic reporting
- Maintain compliance and operational documentation for audit readiness
Portfolio & Reporting Support
- Prepare investor-ready reports with KPIs and portfolio summaries
- Support leadership with scheduling, follow-ups, and communication workflows
- Maintain CRM hygiene and ensure data accuracy across platforms
- Minimum 3 years of experience as a Virtual Assistant, Executive
- Assistant, Operations Coordinator, or similar role
- Experience supporting U.S.-based real estate businesses strongly preferred
- Familiarity with property management systems (AppFolio, Yardi, Buildium, or similar)
- Strong organizational and multitasking skills with excellent attention to detail
- Excellent English communication skills (written and verbal)
- Experience with financial operations (invoice tracking, expense monitoring, reporting)
- Based in the Philippines with a reliable internet connection and professional home office setup
- Experience supporting clients in the nonprofit, healthcare, legal, or startup sectors
- Familiarity with tools such as QuickBooks, Canva, Figma, or CRM platforms
- Prior exposure to content creation, documentation, or SOP development
- Comfort working in fast-paced, high-autonomy environments supporting multiple stakeholders
Doug Sandstedt